User accounts for employees and students are created automatically on the basis of data from the payroll system and student system. The IAM portal must be used when ordering extended access.
Student
When you are registered in FS (Felles studentsystem), a user account will automatically be created and you will receive an email when it is ready for activation.
Extend student account
You will receive a notification by email 30 days before your student account is terminated. Click on the link to the IAM portal in the email, if you want to extend access.
- Sign in to the IAM access control
- Select "Catalog" in the left menu.
- Check the box for "Extend Student Account" and then select "Request" (either to the right or at the bottom).
The extension is automatically granted for 65 days. After the 65 days, the account is automatically terminated. No further notice is given, and it is not possible to extend the student account beyond this period.
Employee
When you join the payroll system, a user account will automatically be created and you will receive an email when it is ready for activation.
Order extended access
You can order access to various systems, which must then be approved by the manager.
- Sign in to the IAM access control
- Select "Catalog" in the left menu.
- Tick the access you want to order and then select "Request" (either to the right or at the bottom).
- Select the duration of the access in the field that appears on the right and then "Request". The order has now been placed.
Scholarship holder or PhD candidate
Your user account is automatically controlled by your connection to the college. You may have one or more connections to the university:
- Employed and registered in SAP: Connection as an employee up to and including the last working day.
- Student (including PhD) with an active right to study in FS: Connection as a student to the right to study ends.
Manager
Employees who need extended access, for example in FS or Inspera, can order this in the IAM portal. As a manager, you can also order on behalf of your employees.
As a manager, you will receive a notice of order by e-mail with a link to the IAM portal. In the portal, you can either approve or reject the order for extended access.
Approve order for extended access
- Sign in to the IAM access control
- Select "Tasks" in the left menu and then "Approvals", to see orders awaiting approval.
- heck the box for the access you want to approve.
- Select "Approve" at the bottom left and then in the field that appears on the right.
Order extended access on behalf of an employee
- Sign in to the IAM access control
- Click on the drop-down arrow next to the user icon and your name at the top right and select "Proxy As"
- Search and select the person you are going to order for. You will now see that the name of the user has been changed to the person you have selected.
- Select "Catalog" in the left menu.
- Tick the access to be ordered and then select "Request" (either to the right or at the bottom).
- Select the duration of the access in the field that appears on the right and then "Request". The order has now been placed.
- Click on the drop-down arrow at the top right of the user icon and select "End proxy session" to return to your own user account.
- Approve the order under "Tasks" and Approvals".